I'll give my thoughts, for what they are worth, and if they are useful<br>to those planning. By no means a "dictate," I don't consider that my<br>role - in the last meeting or so, the membership made it clear they<br>
trust Bill to spend responsibly.<br><br>The number of people drives the amount of food.<br>I'd guesstimate the number of people based on the extent of our <br>adverstising. With the radio show, and other advertisements, I'd say<br>
more than the usual number of 12 - 16 or so, but the probability is not a <br>LOT more.<br><br>I'm guessing at prices here:<br><br>1) Large box cake (from store) 18x24 or so <= $30.00<br>2) Pizzas <= $55.00<br>Key: Costco pizzas are $9.99 for 18 inches, the best bang for the buck<br>
I've seen anywhere, and they're pretty good, in mu opinion. Pizzas from<br>anywhere else will almost certainly end up costing $6 - $7 PER PIZZA,<br>and even the larges will be smaller 14 - 16 usually, than the Costco ones.<br>
I'm assuming there is a Costco/Sam's Club/Winco/Wal-Mart which is <br>open late enough (6:30 PM or so), and that, if necessary, someone has<br>a membership. I'd call a couple hours ahead of pickup if we're going to<br>
get 5 as suggested below.<br><br>1 Veggie Costco Pizza = $10.00<br>1 Cheese Costco Pizza = $10.00<br>1 Combo Costco Pizza = $10.00<br>2 Pepperoni Costco Pizzas = $20.00<br>-----------------------------------------------------<br>
Pizza Total = $55.00 (with tax, approx.)<br><br>3) Soda <= $25.00<br>I think 50 sodas should do it, 70 if you want to err on the side of caution.<br>Buying in bulk, I would think 50 cents per soda is doable.<br><br>4) Additional "big bang for buck" munchies <= $30.00<br>
Two big bags of chips OR 3 - 4 boxes cookies.<br><br>All this adds up to:<br>1) $30<br>2) $50<br>3) $25<br>4) $30<br>--------------<br>$135.00<br><br>5 18-inch pizzas should be good for 5 or so people each, at least.<br>50 - 75 sodas should be plenty for a large number of people.<br>
Some people will have cake, and eat less pizza.<br>Munchies (chips, cookies) serve a relatively large number of <br>people at a low cost, and should ensure that, even in the <br>(I would consider it unlikely, unless people know something I don't)<br>
event that a large number of people show up, and we run short <br>on pizza, everyone will have some food to munch on.<br><br>My own take would be that you could save quite a bit<br>(cookies can be about $6 for 30 at a grocery store) by using the<br>
"big-box/bulk/cheap" places, as opposed to specialty bakeries.<br>I think it'd do just fine for the crowd we're expecting.<br><br>If people insisted on going to a specialty bakery, I'd ask <br>(never hurts) if maybe they could cut us discount, as we're a <br>
non-profit social group - we could even offer to put out some of<br>their advertising materials/thank notice at our event.<br>They cut us a price break, we give them some free advertising.<br><br>That's just my (long-winded) take. :)<br>
<br>Thanks!<br><br>-- Greg<br><br><br><div class="gmail_quote">On Wed, Jan 13, 2010 at 8:37 AM, Bill Kendrick <span dir="ltr"><<a href="mailto:nbs@sonic.net">nbs@sonic.net</a>></span> wrote:<br><blockquote class="gmail_quote" style="border-left: 1px solid rgb(204, 204, 204); margin: 0pt 0pt 0pt 0.8ex; padding-left: 1ex;">
<div class="im">On Wed, Jan 13, 2010 at 06:21:21AM -0800, G Fitzgerald wrote:<br>
> As for the budget, I would (of course) recommend spending<br>
> as little as possible to cover the number of expected people.<br>
<br>
</div>Oh crap! I'm supposed to know how many people we're expecting!? :)<br>
Between 5 and 80?<br>
<font color="#888888"><br>
-bill!<br>
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