2000.11.30 Meeting Notes

Officer's Meeting

• Taxes - We only need to fill out a tax form if our net receipts is over $25,000 (which they won't be!), or, if the IRS sends us a form. If we do not at least return it, with an explanation as to why we're exempt, we are liable for a $10,000 fee!

• Palm V Raffle - Rhonda will staff a table during the Dec. 5th meeting to pass out raffle tickets and accept donations. Raffle tickets will be passed out until the presentation begins. The drawing will occur after the presentation is over. We will suggest to people that a $5.00 donation is reasonable (however, we cannot insist on people donating). Rhonda will be looking into legal issues regarding giving out more than one raffle ticket (ie, one ticket per $5.00).

• Page Counter - Bill will place a counter on LUGOD.org to count how many times the front page has been accessed.

• Officer Meetings - We should insist that everyone RSVP their attendance to the secretary (Jen) before officer meetings. After it has been decided that we need a meeting, Jen will work to find out when the best time is for everyone.

• Bylaws - We discussed adding a segment to the Bylaws which explains that people's membership is verified by the secretary approximately every 6 months.

  This will be based on meeting attendance (which Bill will try to automated based on meeting notes on LUGOD.org) and subscription and activity on LUGOD's mailing lists. If members appear to be inactive, the secretary will then e-mail them to double-check whether they still wish to be considered members.

• Treasurer Report: - We currently have a balance of $497.36, not counting coin change, which needs to be rolled.

• T-Shirts - We have decided to go for light shirts with dark print. Bill will e-mail everyone who ordered a shirt to find out which color they'd prefer. He will also create art for a SECOND order, using fraternity-like artwork.

Attendance:

• Bill Kendrick
• Pete Salzman
• Rhonda Bailey
• Jen Rutherford